Preparing your board meetings requires time. The most effective boards are serious about their meetings and ensure that they are conducted smoothly. They schedule meetings far ahead of time to give board members an opportunity to accept them (and often to adjust their calendars). Board members are often very busy and serve on many teams and boards. It is important to coordinate with individual members and their assistants so they can attend board meetings.
Another crucial aspect of the preparation for your board meeting is ensuring that you have all the materials prepared prior to the board meeting. The agenda is sent out with the finalized agenda and board materials about a week https://boardmeetingsonline.blog before the meeting. This will allow the Board members to review and absorb all of the documents prior to attending the board meeting.
Lastly, the day before your board meeting it is ideal to schedule short phone calls with your Board Members or their assistants to ensure they are prepared for the meeting. This will allow you to quickly address any issues that may occur, like when there are slides that have been updated that must be distributed prior to the meeting.
Reflecting on your reasons for serving on the board is a great idea. This will help you stay focused during the board meeting. Also, make sure that you’ve covered all of the relevant issues.